Always being prepared is more than a motto for the Indian coast guard. Given the way digital life has become, it is crucial to possess a fundamental system for managing and storing your important papers. With this order, you, a relative or lawyer can lay hands on vital documents without wasting time. Disorganization could translate to spending a lot of time to publish and print papers. For instance, it takes an average of nineteen hours for the taxman to retrieve tax information for a citizen in the India. Most office workers spend thirty minutes per week on hunting for a piece of paper on a disorganized desk.
A bad management system will cost you money. You will misplace your driving license until it is past the due date and you will have to pay hefty fines being caught by the traffic officers. Disorganization will increase the risk you expose yourself to identity theft if someone comes across unsecured papers in the home or office. It is crucial to sort accumulated papers into two files so that you identify the files to shred and the ones to keep.
Gather your documents
Before organizing your documents like the passport, driving license, voter ID and PAN card, you need to locate where they are and know where to start. It is easy to say this than doing it. You need to check stacked papers in your office drawers or the table. Check the paper piles cluttering in the kitchen as well as baskets and kitchen drawers.
It is also key to look on the nightstand and dressing table because you might have forgotten your driving license while rushing in the morning. You need to finalize by checking your briefcase for vital documents that you might be carrying around by mistake. You will have to put these records into categories. You can use categories like property and home records, health records, auto records, electronic records, financial records, and personal records.
Home and property records category can secure documents like warranties and appliance manuals, information cards like the aadhaar card, home insurance manuals and policies, and property and mortgage deeds. If you lose your aadhaar card, it is recommended that you learn how to download duplicate Aadhaar Card so that you continue remitting your payments on time. You can also categorize your financial records like tax deduction records, tax returns, bank statements, credit card statements, loan records, and investment records.
You can also have a separate folder for electronic records like warranties and sales receipts of computers, cell phone manuals and contracts, the internet and cable plans, iPods, and laptops. You can also set a folder for personal documents like the marriage certificate, birth certificates, custody papers, and social security information. You can also keep other records like confirmation and baptismal records, funeral and burial plans and information, and immunization records.
Find your documents
You can store most of your important documents in a portable hanging file box or a regular filing cabinet. You can use this advantage of the cabinet to secure your aadhaar card, voters card, national identification card and the passport. You can also look for a fireproof cabinet that will secure your documuent in the event of an emergency.
Vital documents are always time-consuming and difficult to replace. They usually contain sensitive information that can be compromised if there is a security breach. In the event your home goes into flames or floods, you need assurance that your documents are still intact. For most people, there are those documents that are considered vital like the birth certificates, passports, aadhaar cards, pan cards, driving license, and much more. You need to categorize your documents so that you put the necessary ones in a fireproof cabinet so that they stand out in the event of an emergency.